Contract Specialist

Posting end date: Open

Position Overview

We are looking for a Contract Specialist to join our team. This is a key team member who will assist in the preparation, negotiation, and administration and management of prospective customer and existing customer contracts and will assist with User Terms. This team member will collaborate with and report to the Administrative Officer and external legal counsel as applicable. This position supports new sales and renewals and requires an organized individual who exhibits strong attention to detail and accuracy. The ideal candidate will demonstrate strong communication skills, analytical and problem-solving skills, and be results-oriented with a high level of integrity and honesty. An over-arching goal for this position is to increase the business acumen of the discipline of contract management within the company and build scalable contracts and processes to support a growing business.

• Assist with the research, procurement and administration of contract lifecycle management (CLM) tooling.
• Formalize, document, and maintain contracts including contractual records of change and logs of all commercial risk assessment items and any variances to corporate risk and financial policies and preferences.
• Monitor contract schedules and plan for renewals.
• Draft and review contracts (including third party Purchase Orders) and compose and propose alternate contract position/language where required within defined policies and guidelines for negotiations.
• Organize and maintain a library of consistently used contract terminology requirements.
• Research competitive contracts and assist in creating and updating contract template documents including Terms of Service and User Terms.
• Document business and legal issues and questions for follow up response from other departments to navigate case complexities.
• Coordinate the execution of contracts.
• Identify and execute opportunities to improve existing processes.

In time and as experience permits:

• Contribute to formalizing department policies & procedures documentation to guide contract content and negotiation.
• Participate in contract negotiation calls with prospective and existing customers to document mutually acceptable agreement terms and incorporate into final drafting of contract documents.
• Assist customers to terminate contracts on favorable terms.

Required knowledge & experience:

• Prior contract administration and preparation experience (preferably knowledge of SaaS and/or software licensing and services agreements).
• Experience with procurement and general business acumen (preferably within software industry).
• Experience contracting with government agencies an asset.
• An ideal contract specialist will possess a bachelor's degree or higher in one of numerous possible fields: accounting, business administration, economics, finance, or law.
• Self motivated with excellent organizational skills and command of verbal and written English.
• Ability to work accurately and effectively.
• Proven follow-up skill set and ability to meet timelines.
• Able to reprioritize work plans to adapt to changing circumstances.
• Proven experience with Microsoft Office applications including Word and Excel.

Additional Information

• We are located in the Exchange District in Winnipeg.
• Our preference is for this to be an on-site position in our office, but we will entertain resumes from qualified candidates who are legally entitled to work in Canada and equipped to work remotely from a location within Canada.
• Compensation will be commensurate with qualifications and experience.
• We will consider a full-time or part-time (reduced scope) position to accommodate an ideal candidate. Please specify if you seek full time or part-time employment in your cover letter.

If you are interested in this key position with Emerge Knowledge Design Inc., apply today via Indeed or email at careers@emergeknowledge.com. Please indicate 'Human Resources - Contract Specialist' in the subject line and include your resume, cover letter and up to three references. This will form a complete application.

We will only be in contact with candidates who provide a complete application, and whom we choose to interview.