GETTING STARTED WITH GDMP

Welcome to the GDMP

The Government Data Management Plan (GDMP) is designed to provide state, county, and regional government agencies greater visibility into local diversion efforts and the region’s overall waste diversion performance.

The GDMP provides you with access to Municipal Measurement Program™ data submitted by municipalities within your jurisdiction. It includes two Program Manager Accounts to review, manage, and verify program assessment survey responses. A suite of analytical reports provides the information you need to understand what each of the municipalities in the your jurisdiction are doing to address materials management challenges. It also makes it easy to engage with communities (especially under-performing ones) to provide the support they need to continuously improve program performance.

Driving Participation

To get the most out of the GDMP, you should make a plan to regularly promote the MMP to the municipalities in your jurisdiction.

That’s why we created the MMP Promo Kit! It includes helpful links, ready-to-use graphics, and templated promotional materials to describe the benefits of participation and provide helpful resources to support municipalities as they complete the program assessment surveys.

The Promo Kit includes:

• Templates
  • MMP Boilerplate Language (Word Doc)
  • MMP Email Template (Word Doc)
  • Regional Press Release (Word Doc)
  • State Press Release (Word Doc)
• Graphics
  • FOR DESIGNERS – MMP Logos (Zip file)
  • MMP logos (4 common types)
  • MMP Email Header Graphic (PNG)
  • MMP Promo Graphic (PNG)
  • MMP Promo PPT Slide (widescreen)
  • MMP Promo PPT Slide (standard)
  • MMP Helpful Links (Word Doc)

DOWNLOAD KIT

Program Managers

Each GDMP Customer will assign up to two (2) Program Manager Accounts (referred to as “Authorized Users” in Customer Terms of Service). GDMP Program Manager Accounts are configured to access Municipal Measurement Program (MMP) data for all members in the Customer’s jurisdiction. The primary role of GDMP Program Manager’s is to review data submitted via the MMP’s program assessment surveys to identify inaccurate data or response discrepancies.

If you haven’t received an invitation to access your Program Manager Account, please contact mmp@re-trac.com

The Importance Of Data Verification

The following section describes the data verification process that GDMP Program Managers are expected to undertake when reviewing MMP members’ program assessment survey response data.

The Basics

• The Recycling Partnership will provide basic data verification training to all new GDMP Program Managers.
• The Recycling Partnership will also perform a final review of all MMP program assessment survey responses to confirm data quality and provide feedback to GDMP Program Managers as necessary.
• The general flow of the verification process is as follows:
  • An MMP member marks all relevant surveys as “complete”.
  • GDMP Program Manager is notified, by automated email, that the MMP member’s surveys have been marked as “complete”.
  • GDMP Program Manager logs into Re-TRAC Connect to review the completed survey responses.
  • GDMP Program Manager follows the steps outlined in the Data Verification Protocol (see below).
  • Once the GDMP Program Manager has completed a review of the MMP member’s survey response, including contact with the municipality to address any data accuracy issues, the GDMP Program Manager will:
    • Provide the full name of the GDMP Program Manager who reviewed the survey response.
    • Specify how changes to the survey response were confirmed (as applicable).
    • Document important review notes including changes made to the survey response and the steps taken to confirm the accuracy of the data.
    • Specify the date that the survey response was reviewed.
    • Identify if the survey response is ready for The Recycling Partnership to perform final data verification procedures.
  • The Recycling Partnership performs a final review of the MMP member’s completed survey response, reviews the GDMP Program Manager’s review notes, and addresses any outstanding questions with the GDMP Program Manager.
  • The Recycling Partnership marks the MMP member’s survey responses as “Verified”.

Getting Prepared

• Bookmark and become familiar with using: U.S. Census American Fact Finder
  • This tool is helpful when checking numerical responses such as household and population data.
  • It’s also useful when making calculations to catch program data anomalies that need to be addressed.
• Problematic data may require direct contact with MMP member to verify data accuracy and/or make corrections. Before opening a program assessment survey response for review, it’s good practice to establish a method to track all problematic data points to be addressed with the municipality in one summary contact.

Helpful Tips

• Members cannot mark program assessment survey responses as “complete” until data has been entered into all required fields. Therefore, all essential program information will be available when GDMP Program Managers review survey responses marked as “complete”.
• Verification should focus on appropriateness of the numerical data, both in raw form (i.e. entered directly into a field) but also in calculated form (e.g. pounds per household metric).
• Conduct baseline checks against numerical data:
  • Check population and household counts against U.S. Census American Fact Finder records for the community.
  • Use most recent estimates (not 2010 official numbers).
  • Do check for both single-family and multi-family units according to how the MMP member defines each one.
  • If household counts are outside of 20% difference with the Census #, plan to contact the MMP member to discuss.

Data Verification Protocol

GDMP Program Managers should follow the instructions provided in the Data Verification Protocol. If you have questions about data verification, please email mmp@re-trac.com.

Generating Analytics

The Government Data Management Plan includes a suite of powerful program performance reports that transform municipal program data into valuable insights about your jurisdiction’s overall waste diversion performance.

Annual Curbside Diversion Rate

Calculate the curbside diversion rate including the total tons of material diverted and disposed in your jurisdiction. Dig further into the data by analyzing the minimum, maximum, median, and average diversion rate, tons diverted, and tons disposed via the curbside programs in your jurisdiction.

Annual Tonnage By Residential Curbside Programs

Measure the total tons of recycling, municipal solid waste (MSW), and organics captured by all residential curbside programs in your jurisdiction. Put the data to work by analyzing minimum, maximum, average, and median values for the tons of single-family recycling, multi-family recycling, MSW, and organics.

The Economic Benefits of Recycling

Calculate the economic impact of the recycling programs in your jurisdiction by converting tonnage information into insights about estimated job creation, attributable wages, and tax revenue. This report is based on the Recycling Economic Information (REI) Report (opens in a new tab) developed by the U.S. EPA (opens in a new tab).

Total Lbs Per Household By Residential Curbside Programs

Normalize your analysis by measuring the pounds per household disposed, recycled, and composted in your jurisdiction.

Average Lbs Per Household Benchmark

Compare your jurisdiction’s per household recycling performance to the U.S. national average.

Recommendations Summary

Municipalities participating in the MMP can generate a report to view a set of program recommendations tailored specifically to their community.

The Recommendations Summary summarizes the number of times each program recommendation has been presented to municipalities in your jurisdiction so you can help them address common challenges.

Annual Tonnage By Drop-Off Programs

Get the big picture by measuring the total tons collected from all drop-off sites in the jurisdiction and calculate the total number of drop-off sites that accept recyclables, municipal solid waste (MSW), and organics. Measure drop-off program performance by analyzing the minimum, maximum, average, and median values for the tons of recycling, MSW, and organics collected via drop-off programs in your jurisdiction.

Annual Drop-Off Diversion Rate

Calculate your drop-off program’s diversion rate including the total tons of material diverted and disposed in your jurisdiction. Take it to the next level by analyzing the drop-off program’s minimum, maximum, median, and average diversion rate, tons diverted, and tons disposed by municipalities in your jurisdiction.

Drop-Off Sites by Materials Accepted

Gain insights into the mix of material types accepted by the drop-off sites operated by the municipalities in your jurisdiction.

Staffed vs. Non-Staffed Drop-off Sites

Generate this report to calculate the total number of staffed and non-staffed drop-off sites in your jurisdiction.

It’s Time To Get Started

Now that you’re familiar with the GDMP and all its features, it’s time to log into Re-TRAC Connect to start reviewing MMP member data and generate some reports.LOGIN